With HoorayHR and our HR software, we specialise in automating HR processes. Together with partners, we continuously research how you can save time on your HR processes, both with and without automation. During our webinar ‘get more out of your HR with little time’, we zoomed in on the challenge for entrepreneurs (and HR managers) of how you can get more out of your HR processes with limited time.
What are HR processes?
HR processes are the ways of working you set up to carry out administrative tasks within your organisation, such as conducting HR conversations. Within HoorayHR’s HR software, you can easily keep track of all administrative tasks. The HR department saves time on current processes by using HR software or an HR system. You can automate the entire HR administration process, allowing you to focus more on other important process steps.
Setting up HR processes is often not what you start with as an entrepreneur. As your company grows, you will need to get started to let your team grow in a structured way. HR processes are quite broad: they include everything that affects the team. From onboarding and offboarding processes to performance management and payroll.
Understanding your HR processes properly helps you save time and get more out of your company.
How to automate administrative tasks in the HR process
Here are six tips to set up your HR processes more smartly (some may seem obvious, but that doesn’t make them less important):
1. Map out your HRM processes and challenges
Before you start improving your own HR processes, it’s important to have insight into your current HR processes. Identify which HR processes currently exist and then start analysing the challenges within those processes.
Want to know which HR processes there are? Then check our knowledge article about HR processes. Map out your HR challenges, for example by conducting an employee satisfaction survey.
2. Conduct an employee satisfaction survey (ESS)
Want to know where the challenges lie within your HR processes? We recommend asking your team for feedback. What do both current and new employees think about the atmosphere at work, the tasks and the overall collaboration? Based on an employee satisfaction survey (ESS), you’ll discover where the real challenges lie within your HRM processes. An employee survey is an essential part of optimising internal processes, especially for HR. That’s because employees are the engine of your organisation. Input from the right employees helps you prioritise development within the organisation. When the process is set up properly, you will ultimately see this reflected in performance, the progress of company goals and overall results.
3. Define improvements in the process and prioritise them
Set priorities and dare to choose where you spend your time. Create a time vs impact matrix. Are there actions with high impact that take very little time? Just get them started straight away in January.
4. Ask for help within your team
Phew, optimise your HR process as well? But you also have to run your business, handle sales, come up with marketing ideas, and everything else that lands on an entrepreneur’s plate. And as an HR manager, you’re already busy with administration (HINT: stop using Excel, start using HoorayHR!).
So for every priority you’ve defined, ask yourself: ‘Do I need to do this myself right now?’. Dare to ask for help. For example, don’t have time to conduct an ESS? Involve colleagues in your team who would enjoy getting this survey started. Be open with your team about who is running the survey. This will save you a lot of time!
5. Record your HR processes in a human resource management system
It’s important to have your process clearly mapped out. Record your processes, for example your onboarding process. This allows you to assess which improvements you implement and whether they actually improved the process. Finally, other colleagues will also understand exactly how this process works. This saves time and prevents you from reinventing the wheel every time.
6. Improving HRM processes
Finally! Think in small steps, tackle improvements you can pick up quickly straight away and create a rhythm. A rhythm ensures that improvement becomes a continuous process and helps you keep your workload manageable. For example, make improving HR processes part of your monthly meetings or set up a simple Google Form where colleagues can leave feedback and tips, so you can review them monthly.
Watch the webinar: improving HR processes with little time
A few months ago, we organised a webinar about optimising HR processes within organisations. In practice, entrepreneurs or the HR department often spend a huge amount of time on recruiting a new employee, administration or arrangements related to the employment. By implementing HRM software, you can digitalise all these HR tasks. Employees easily track their working hours, request leave and access all HR information in one digital place. As an entrepreneur, you no longer need to deal with different processes, but can focus on productivity and development within the organisation!
In the webinar, we explain more about saving time by using HRM software. What are the different steps where you can save time and what should you focus on as an entrepreneur?
