Choosing the best time tracking software is an important step for many organisations towards working efficiently, better control and higher productivity. Whether you work with projects, schedules or fixed working hours: a good time tracking system gives you insight into hours worked, helps prevent manual errors and ensures accurate invoices.
In this article, we explain what good time tracking should include, compare different solutions and show you why our software is an excellent choice for SMEs that want to organise their time tracking professionally.
What should good time tracking software include?
Good time tracking goes beyond simply recording hours. It’s about overview, simplicity and reliability. With the right software, you can easily record time, gain insight into hours worked per employee and automate processes.
Key features of good time tracking software:
- Easily record hours via desktop and mobile app
- Insight into hours worked, booked hours and non-billable hours
- An accurate overview of projects, tasks and planning
- Spend less time on administration and reduce manual errors
- Real time insights into productivity and capacity
- Option to connect software to payroll administration and invoicing
- Support for leave registration, to request leave and leave requests
A good time tracking system not only helps you record hours, but also manage and process them.
Why time tracking is important for productivity
By recording hours structurally, organisations gain insight into how much time is spent on specific tasks and projects. This leads to:
- Increased productivity
- Better efficiency and more efficient working
- An up-to-date overview of availability and capacity
- Better workforce planning and schedules
- More control over business processes
With a clear overview, you can see at a glance where time is spent and where optimisation is possible.
Comparing time tracking software: our top 3
When you’re looking for a time tracking system, it’s important to define the right criteria in your search. Do you want to combine the time tracking system with your HR tool or CRM, for example, or are you looking for a standalone tool? We’ve listed 3 options for you.
Best all-round time tracking software (including HR functionalities) for SMEs: HoorayHR
HoorayHR offers a user-friendly solution to combine time tracking, leave, planning and HR processes in one platform.
Advantages:
- Easily record hours per employee
- Insight into all hours, overtime and working hours
- User-friendly app and time tracking app
- Valuable insights via reporting
- Integrations with payroll administration and invoicing
We highly recommend this software for SMEs that want one system for hours, staff and administration.
Best choice for project-based organisations: Simplicate
Strong in projects, invoicing and invoices. Ideal for organisations that want to invoice hours directly and send accurate invoices based on recorded time.
Best choice for planning & schedules: vPlan
Specialised in workforce planning, availability and planning. Suitable for companies with complex schedules and many employees.
HoorayHR: record hours easily and efficiently
With HoorayHR, employees can easily record hours via desktop or mobile app. HR and management get clear insight into:
- Hours worked per employee
- Hours per project and task
- Attendance registration
- Overtime and leave
In addition, you can easily connect our software with other software, such as salary administration and accounting software. This way, hours are automatically processed towards payslips and invoices.
Combine time tracking and invoicing
For many organisations, combining time tracking and invoicing is crucial. By linking hours directly to projects and orders:
- Accurate invoices are created
- Manual errors are prevented
- You get one clear overview of costs and revenue
A good integration between time tracking and invoicing saves time and increases control.
Extra functionalities: more than just recording hours
Modern time tracking software offers many advantages:
- Leave registration and to request leave
- Access control and attendance registration
- Reporting with real time insights
- Insight into productivity and efficiency
- Management of tasks, orders and planning
As a result, the software fits almost any company, regardless of industry or size.
Frequently asked questions about time tracking software
What is the advantage of a digital time tracking system?
A digital time tracking system prevents manual errors, gives you real time insights and ensures an up-to-date overview of hours worked.
Can employees record their own hours and leave?
Yes, with a time tracking app, employees can easily track hours and record their working hours. HoorayHR offers a complete HR self service app, where employees can not only record hours but also request leave and view their own HR data.
Is time tracking software suitable for small businesses?
Absolutely. Especially for SMEs, good time tracking provides overview, fewer errors and higher productivity.
